City Meeting Minutes, September 26, 2005

City Council Meeting Minutes
January 9, 2006
Jacksonville, Alabama

The Mayor and Council of the City of Jacksonville, Alabama met in regular session on Monday, January 9, 2006, at 7:00 p.m. in City Hall Annex No.1. Mayor Johnny L. Smith called the meeting to order. Upon roll call, the following members were present: Mayor Smith, and Council Members George L. Areno, Charles E. Notar, Jerry T. Parris, Jeff L. Shelton, and Sandra F. Sudduth. The City Clerk was present. The City Attorney was present. The Finance Director was present.

A motion was made by Council Member Notar, seconded by Council Member Areno, to dispense with the reading of the minutes of the rescheduled regular meeting of December 21, 2005, and to approve them as distributed to each Council Member. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

The Mayor asked for corrections or additions to the agenda. There were three:

Add Item #14-A: Consider action to schedule a called meeting of the City Council at 11:00 a.m. on Tuesday, February 21, 2006 to evaluate and consider the award of Reinvestment of Surplus Funds – Bid No. 06-2, and other business as may need to be considered.
Add Item #15-A: Consider action to approve Amendment #1 to contract with Tommy Kilgore for JPWP #64 – George Douthit Drive, SW, Water Main Extension Project in the additional sum of $1,500.00.
Add Item 22-A: Consider action to approve Germania Springs Lighting, JPWP #84 for an amount up to $40,000.00.

A motion was made by Council Member Notar, seconded by Council Member Sudduth, to adopt the agenda as amended. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

PUBLIC COMMENTS. The Mayor asked for comments concerning current agenda items. There were none.

PROCLAMATIONS: Mayor Smith proclaimed January 2006, “School Board Recognition Month.”

ORDINANCE 461: ANNEXATION OF 16.15 ACRES – EAGLE’S LANDING, LLC. - (PROPOSED ADDITION NO. 4). A motion was made by Council Member Notar, seconded by Council Member Shelton, to adopt Ordinance 461, providing for the annexation of certain real property into the corporate limits. (Ordinance received First Reading at December 21, 2005 Council Meeting.) Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried. A copy of Ordinance 461 is made part of the Minutes.

FIRST READING: PROPOSED ORDINANCE ESTABLISHING PROCEDURE FOR THE APPOINTMENT OF ADDITIONAL ELECTION OFFICERS FOR ABSENTEE BALLOTS. A motion was made by Council Member Areno, seconded by Council Member Notar, to present and give first reading to a proposed ordinance establishing procedure for the appointment of additional election officers for absentee ballots. A copy of the proposed ordinance is made part of the Minutes.

AGREEMENT: FIRE PROTECTION AND EMERGENCY RESPONSE SERVICES, JSU. A motion was made by Council Member Notar, seconded by Council Member Parris, to authorize the Mayor to sign the Agreement with Jacksonville State University to provide funding to the City of Jacksonville for fire protection and emergency response services. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

AGREEMENT: HEALTH CARE TRANSPORTATION SERVICE, NEW BEACON HOSPICE. A motion was made by Council Member Notar, seconded by Council Member Parris, to authorize the Mayor, on behalf of the City of Jacksonville, to sign the Health Care Transportation Service Agreement with New Beacon Hospice, specifically and intentionally omitting Paragraph 1.2 therefrom. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

UTILITY OFFICE TO INVEST FUNDS IN CERTIFICATES OF DEPOSIT. A motion was made by Council Member Areno, seconded by Council Member Parris, to authorize the Utility Office Supervisor to invest the development account funds in certificates of deposits, and authorize the Mayor to sign any standard bank resolutions necessary for this action. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

BID ADVERTISEMENT 06-2: REINVESTMENT OF SURPLUS FUNDS. A motion was made by Council Member Notar, seconded by Council Member Parris, to authorize bids to be received in the office of the Finance Department until 10:00 a.m. on February 21, 2006 for the Reinvestment of Surplus Funds, Bid No. 06-2. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

SCHEDULE A CALLED CITY COUNCIL MEETING. A motion was made by Council Member Sudduth, seconded by Council Member Parris, to schedule a called meeting of the City Council at 11:00 a.m. on Tuesday, February 21, 2006 to evaluate and consider the award of Reinvestment of Surplus Funds – Bid No. 06-2, and other business that may need to be considered. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

2006 WORKER’S COMPENSATION PREMIUM PAYMENT. A motion was made by Council Member Notar, seconded by Council Member Parris, to authorize the Finance Department to make payment in the amount of $246,811.00 to Municipal Workers Compensation Fund, Inc., for the City’s 2006 workers compensation premium. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

AMENDMENT #1, JPWP #64: CONTRACT WITH TOMMY KIILGORE FOR ADDITIONAL WORK. A motion was made by Council Member Notar, seconded by Council Member Sudduth, to approve JPWP #64, Amendment #1 – George Douthit Drive, SW, Water Main Extension Project, and contract with Tommy Kilgore for the additional sum of $1,500.00. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

INFORMATION MEMO: COMPREHENSIVE LAND USE PLAN AMENDMENT. A motion was made by Council Member Notar, seconded by Council Member Parris, to receive as information the January 4, 2006 memorandum from the Planning Commission regarding Comprehensive Land Use Plan Amendment concerning property lying north of Cotton Creek Subdivision, Galen Marshall, Inc., property and Eagle’s Landing Subdivision and west of Mecca Woods Subdivision. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried. A copy of the memo is made part of the Minutes.

EMPLOYMENT: LINDA BUSBY – LIBRARY ASSISTANT. A motion was made by Council Member Sudduth, seconded by Council Member Parris, to employ Linda Busby as Library Assistant in Range 28, Step 1, effective upon her compliance with Ordinance No. 273 and after January 31, 2006. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

RESIGNATION: BRIAN DENTON – UTILITY MAINTENANCE ASSISTANT. A motion was made by Council Member Areno, seconded by Council Member Parris, to accept the resignation of Brian Denton, Utility Maintenance Assistant in the Utility Department, effective January 6, 2006. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

EMPLOYMENT: RODNEY PATTERSON – UTILITY MAINTENANCE ASSISTANT. A motion was made by Council Member Areno, seconded by Council Member Sudduth, to employ Rodney Patterson as Utility Maintenance Assistant, in Range 28, Step 1, in the Utility Department effective upon his compliance with Ordinance No. 273. Upon vote on the motion, the following votes were recorded: Yeas: All Others; Nays: None; Abstain: Council Member Parris. The Mayor announced the motion carried.

EMPLOYMENT: JEFFREY ROBERTS – UTILITY MAINTENANCE ASSISTANT. A motion was made by Council Member Sudduth, seconded by Council Member Areno, to employ Jeffrey Roberts as Utility Maintenance Assistant, in Range 28, Step 1, in the Utility Department effective upon his compliance with Ordinance No. 273. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

EMPLOYMENT: JOSHUA JENKINS – UTILITY MAINTENANCE ASSISTANT. A motion was made by Council Member Notar, seconded by Council Member Areno, to employ Joshua Jenkins as Utility Maintenance Assistant, in Range 28, Step 1, in the Utility Department effective upon his compliance with Ordinance No. 273. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

REQUEST CIVIL SERVICE BOARD (CSB) LIST: WASTEWATER TREATMENT PLANT (WWTP) OPERATOR III, UTILITY DEPT. A motion was made by Council Member Parris, seconded by Council Member Sudduth, to request the CSB to provide a list of eligible applicants for the position of Wastewater Treatment Plant Operator III, in the Utility Department. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

JPWP # 84 – GERMANIA SPRINGS LIGHTING. A motion was made by Council Member Shelton, seconded by Council Member Sudduth, to approve Germania Springs Lighting, JPWP #84 for an amount up to $40,000.00. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

CONSOLIDATED ADMINISTRATIVE ITEMS. A motion was made by Council Member Notar, seconded by Council Member Sudduth, to take the following actions:

BUDGET AMENDMENTS: To approve the following budget amendment requests:

Increase Account No. 10-07-6603-00-60128 in the amount of $50.00 – Library.
Increase Account No. 10-07-6603-00-60127 in the amount of $35.00 – Library.

PURCHASES OVER $2,000.00: To approve the following purchases:

$3,923.61 to Terry’s Uniforms for winter uniforms for police officers – Police Dept.
$8,000.00 to CMI for Stormwater Permitting Services – Street Dept.
$2,400.00 to Griner Drilling Service to pull and replace finished water pump and rewire raw water pump at Big Springs – WWTP.
$4,140.00 to Jim House and Associates for purchase of flygt makeup water pump at treatment plant – WWTP.
$4,005.70 to Alabama Safety for one (1) SCBA for Big Springs and one (1) SCBA for Germania Springs, as required by ADEM – WWTP.

APPROVAL OF TRAVEL EXPENSES: To approve the following:

$10.00 to Holley Murray to attend quarterly Clerk’s Meeting, December 14, 2005, at McClellan in Anniston, Alabama – City Clerk’s Office.
$501.43 to Kerri Harrelson to attend Gas Pipeline Safety Seminar, December 5-8, 2005, in Montgomery, Alabama – Utility Dept.
$9.63 to Barbara Rowell to run Library errands, November 28-29 and December 29, 2005, in Anniston and Jacksonville, Alabama - Library.
$23.57 to Stephanie Surrett to run Library errands, November 30 and December 2, 2005 in Southside and Jacksonville, Alabama – Library.
$33.50 to Bo Batey to attend ARPA Board of Directors Meeting, December 12-13, 2005, in Jacksons Gap, Alabama – Parks and Recreation Dept (PARD).
$518.95 to Joel Bonds to attend Gas Pipeline Safety Seminar, December 5-8, 2005, in Montgomery, Alabama – Utility Dept.

REQUESTS TO ATTEND CONFERENCES/TRAINING SESSIONS WITH COSTS EXCEEDING $500.00: To approve the following requests:

$655.00 to Dorothy Wilson to attend Certification Training for Municipal Clerks and Administrators, February 8-10, 2006, at the University of Alabama in Tuscaloosa, Alabama – City Clerk’s Office.

ADVANCE EXPENSE RESOLUTIONS: To approve the following:

$450.00 to Gary Hammett to attend Fire Investigator Course, April 3-7, 2006, in Tuscaloosa, Alabama – Fire Dept.
$325.00 to Thomas L. Thompson, Jr. to attend Alabama Association of Chiefs of Police Conference, February 22-24, 2006, in Montgomery, Alabama – Police Dept.

REIMBURSEMENT FOR REQUIRED LICENSES: To approve the following:

$250.00 to James Webb for the purchase of Master Plumber/Gas Fitter License – Utility Dept.

DISPOSITION OF SURPLUS PROPERTY: To approve the following requests:

Destroy Nokia 5165 cell phone, no decal – Library.
Destroy one (1) padded folding chair, Decal #4172 – PARD.

EMPLOYEE STEP ADVANCES: To approve the following:

Holley Murray, Range 30, into Step 2, effective 2/14/06 – City Clerk’s Office.
Chris Roberts, Range 35A, into Step 7, effective 2/22/06 – Fire Dept.
Patty Carroll, Range 30, into Step 4, effective 1/31/06 – Mayor’s Office.

Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

PUBLIC COMMENTS. The Mayor asked for comments of a general nature. There were none.

There being no further business to come before the meeting, the same was on motion duly adjourned.

ATTEST:

____________________________
Dorothy P. Wilson, City Clerk ____________________________
Johnny L. Smith, Mayor

Contact Information: City Hall