City Meeting Minutes, September 26, 2005

Called City Council Meeting Minutes
October 10, 2005
Jacksonville, Alabama

The Mayor Pro Tem and Council of the City of Jacksonville, Alabama met in regular session on Monday, October 10, 2005, at 7:00 p.m. in City Hall Annex No.1. Mayor Pro Tem Sandra F. Sudduth called the meeting to order. Upon roll call, the following members were present: Mayor Pro Tem Sudduth, and Council Members George L. Areno, Charles E. Notar, Jerry T. Parris, and Jeff L. Shelton. Mayor Johnny L. Smith was absent. The City Clerk was present. The City Attorney was present.

A motion was made by Council Member Notar, seconded by Council Member Areno, to:

Amend the adopted minutes of September 12, 2005 to correct the vote on the motion to amend the Management Agreement between the City and the Water Works, Gas and Sewer Board as follows: Upon vote on the motion, the following votes were recorded: Yeas: Council Members Areno and Shelton; Nays: Mayor Smith and Council Members Notar, Parris, and Sudduth. The Mayor announced the motion failed.

Dispense with the reading of the minutes of the regular meeting of September 26, 2005, and to approve them as amended.

a.	Consider action to amend the distributed minutes of September 26, 2005 to correct the type of beverage license applied for by The Cock Diesel Dance Club from Retail On-Premise to Retail On/Off Premise Malt/Brewed Beverage License; and from Retail On-Premise to Retail On/Off Premise Table Wine License.
b.	Consider action to amend the distributed minutes of September 26, 2005 to correct the type of beverage license applied for by Brother’s Bar from Retail On-Premise to Retail On/Off Premise Malt/Brewed Beverage License; and from Retail On-Premise to Retail On/Off Premise Table Wine License.

Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor Pro Tem announced the motion carried.

The Mayor asked for corrections or additions to the agenda. There was one.

Item 10 and Item 11: Change JPWP #80 to JPWP #81.

A motion was made by Council Member Notar, seconded by Council Member Parris, to adopt the agenda as amended. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor Pro Tem announced the motion carried.

PUBLIC COMMENTS. The Mayor Pro Tem asked for comments concerning current agenda items. There were none.

RESOLUTION 1233: ADD STOP SIGNS ON EAGLE CREST BLVD, SW. A motion was made by Council Member Shelton, seconded by Council Member Parris, to adopt Resolution 1233: Amending Resolution No. 238 to add stop signs at Eagle Crest Boulevard, SW at its intersections with Crystal Crest, SE and Hunter Lane, SW. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor Pro Tem announced the motion carried. A copy of Resolution 1233 is made part of the Minutes.

RESOLUTION 1234: DIRECT PUBLIC NOTIFICATION POLICY REGARDING THE ALABAMA OPEN MEETINGS ACT. A motion was made by Council Member Areno, seconded by Council Member Notar, to adopt Resolution 1234: Direct Public Notification Policy in Regards to Alabama Open Meetings Act No. 2005-40. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor Pro Tem announced the motion carried. A copy of Resolution 1234 is made part of the Minutes.

JPWP # 81: BEAR BLVD, SW, CURB AND GUTTER EXTENSION. A motion was made by Council Member Parris, seconded by Council Member Notar, to approve JPWP #81 – Bear Boulevard, SW, Curb and Gutter Extension, and authorize the Mayor to proceed with the project. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor Pro Tem announced the motion carried.

CONTRACT AWARD: BEAR BLVD, SW, CURB AND GUTTER EXTENSION, JPWP # 81. A motion was made by Council Member Parris, seconded by Council Member Shelton, to authorize the Mayor to sign a contract with Richard Sexton d/b/a X Roads (Crossroads) Construction Company, 392 Robertson Road, Piedmont, Alabama, for JPWP #81 – Bear Boulevard, SW, Curb and Gutter Extension, in accordance with the project description and cost estimate for said project provided by Street Superintendent Stanley Carr. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor Pro Tem announced the motion carried.

GIS SERVICE AGREEMENT: ADEM – JOINT STORMWATER PERMIT, 3RD YEAR COMPLIANCE. A motion was made by Council Member Parris, seconded by Council Member Areno, to authorize the Mayor to sign the GIS Service Agreement with CityMap, Inc. to prepare necessary information and mapping requirements for compliance with the Joint Stormwater Permit issued by ADEM for an amount not to exceed $26,180.00. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor Pro Tem announced the motion carried.

NEW JOB DESCRIPTION – MUNICIPAL COURT CLERK / MAGISTRATE. A motion was made by Council Member Areno, seconded by Council Member Parris, to approve the new job description for Municipal Court Clerk / Magistrate, place this position in Range 34, advertise for this position, and request the Civil Service Board’s (CSB) approval of these actions. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor Pro Tem announced the motion carried.

NEW JOB DESCRIPTION – DEPUTY MUNICIPAL COURT CLERK / MAGISTRATE. A motion was made by Council Member Areno, seconded by Council Member Parris, to approve the new job description for Deputy Municipal Court Clerk / Magistrate in Range 30 (job is currently in this Range), and request the CSB’s approval of this action. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor Pro Tem announced the motion carried.

EMPLOY LONA H. (PENNY) PITTS – PART-TIME (P-T) POLICE COMMUNICATIONS OFFICER (PCO), POLICE DEPT. A motion was made by Council Member Parris, seconded by Council Member Notar, to employ Lona H. (Penny) Pitts as a P-T PCO in the Police Department in Range 32, Step 1, effective upon her compliance with Ordinance #273, and request the CSB’s approval of this action. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor Pro Tem announced the motion carried.

INCREASE PAY RANGE AND PLACE JERRY COUCH IN RECREATION MAINTENANCE SPECIALIST POSITION. A motion was made by Council Member Shelton, seconded by Council Member Parris, to increase the pay range of the Recreation Maintenance Specialist in the Parks and Recreation Department (PARD) from Range 33 to Range 35, to place Jerry Couch in Range 35, Step 14 in this position with the effective date being the first day of the pay period following the CSB’s approval. This adjustment will bring this position in line with the General Construction Specialist in the Street Department. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor Pro Tem announced the motion carried.

REQUEST CSB LIST – UTILITY EQUIPMENT OPERATOR, UTILITY MAINTENANCE DEPT. A motion was made by Council Member Parris, seconded by Council Member Areno, to request the CSB to provide a list of eligible applicants for the position of Utility Equipment Operator, Range 34, in the Utility Maintenance Department. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor Pro Tem announced the motion carried.

EMPLOY KENDAL RYAN REAVES – LABORER, LIBRARY. A motion was made by Council Member Notar, seconded by Council Member Parris, to approve the employment of Kendal Ryan Reaves as Laborer in the Library in Range 24, Step 1, effective upon her compliance with Ordinance #273. (She will fill the P-T position vacated by Teresa Carter.) Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor Pro Tem announced the motion carried.

REAPPOINT SANDRA SUDDUTH – LIBRARY BOARD OF TRUSTEES. A motion was made by Council Member Notar, seconded by Council Member Shelton, to reappoint Sandra Sudduth to the Library Board of Trustees for the term ending December 2007. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor Pro Tem announced the motion carried.

CONSOLIDATED ADMINISTRATIVE ITEMS. A motion was made by Council Member Notar, seconded by Council Member Shelton, to take the following actions:

PURCHASES OVER $2,000.00: To approve the following purchases:

$2,028.00 to Calhoun Meter Company for the purchase of inventory items – Utility Maintenance Dept.
$3,078.95 to Neal’s Measurement Service for the purchase of gas meters, regulators and meter connection sets – Utility Maintenance Dept.
$2,710.11 to Craftsman Printing, Inc. for the purchase of City of Jacksonville posters. (Completion of the Auburn University Planning Project.) – Mayor’s Office.
$2,112.73 to Jones, Blair, Waldrup & Tucker, Inc. for construction stakeout for soccer fields, JPWP#62 – PARD.
$4,887.00 to Fleet Safety Equipment, Inc. for the purchase of three (3) light bars for 2006 Crown Vic Police Cars – Police Dept.
$4,102.52 to Joe Money Machinery for the purchase of parts to repair the leafer – Street Dept.

APPROVAL OF TRAVEL EXPENSES: To approve the following:

$19.08 to Karen Helms to attend meetings in August and September 2005, in Anniston, Alabama – Retired Seniors Volunteer Program (RSVP).
$7.32 to Denise Rucker to attend Advisory Council and Red Cross Meetings, September 13 & 28, 2005, in Anniston and Oxford, Alabama – RSVP.
$74.08 to Denise Rucker to attend VISTA Meeting National Corporation, September 30, 2005, in Birmingham, Alabama – RSVP.
$105.64 to Jesse Register to attend Gadsden State College certification course, September 2005 in Gadsden, Alabama – Fire Dept.
$248.20 to Olawhatti Borden to attend State Masters Games, October 4-6, 2005, in Birmingham, Alabama – Senior Nutrition Program (SNP).
$684.87 to Karen Tierce to attend Alabama Ambulance Association Annual Conference, October 4-7, 2005, in Perdido Beach, Alabama – Finance Dept.

REQUESTS TO ATTEND CONFERENCES/TRAINING SESSIONS WITH COSTS EXCEEDING $500.00: To approve the following request:

$910.00 to Carter Jones to attend Footprints to Tomorrow seminar, November 13-16, 2005 in Orange Beach, Alabama. ($500.00 of cost to be reimbursed by East Alabama Commission.)

DISPOSITION OF CLAIMS AGAINST CITY:

$10,000 to Blair McAbee, 1837 Noah Valley Road, Jacksonville, Alabama, as settlement of claim regarding City Cemetery.

DISPOSITION OF SURPLUS PROPERTY: To approve the following requests:

Destroy Color 1520 printer, Decal #2968 – Library.
Destroy Computer chair, Decal #3372 – Library.
Destroy Computer keyboard, No Decal – Library.
Destroy Computer workstation, No Decal – Library.
Destroy Computer chair, No Decal – Library.
Destroy Stacking armchair, Decal #3903 – PARD.

PUBLIC RECORDS DISPOSAL

Destruction of traffic tickets (10/1/97-9/30/98), warrants (10/1/94-9/30/95), cash bond receipt books (9/13/03-9-14-04), computer receipt books, and parking ticket receipt books (10/1/02-9/30/03) according to Alabama Supreme Court Records Retention Schedule – Municipal Court.

EMPLOYEE STEP ADVANCES: To approve the following:

Jonathan Wilbanks, Range 24, into Step 9, effective 11/18/05 – PARD.
Lucy Long, Range 28, into Step 4, effective 11/5/05 – Library.

Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor Pro Tem announced the motion carried.

PUBLIC COMMENTS. The mayor asked for comments of a general nature. There were none.

There being no further business to come before the meeting, the same was on motion duly adjourned.

ATTEST:

____________________________
Dorothy P. Wilson, City Clerk ____________________________
Sandra F. Sudduth, Mayor Pro Tem

Contact Information: City Hall