City Meeting Minutes, September 26, 2005

Called City Council Meeting Minutes
October 24, 2005
Jacksonville, Alabama

The Mayor and Council of the City of Jacksonville, Alabama met in regular session on Monday, October 24, 2005, at 7:00 p.m. in City Hall Annex No.1. Mayor Johnny L. Smith called the meeting to order. Upon roll call, the following members were present: Mayor Smith, and Council Members George L. Areno, Charles E. Notar, Jeff L. Shelton, and Sandra F. Sudduth. Council Member Jerry T. Parris was absent. The City Clerk was present. The Finance Director was present. The City Attorney was present.

A motion was made by Council Member Notar, seconded by Council Member Sudduth, to amend the minutes of the September 26, 2005 regular City Council meeting to correct the Step from Step 1 to Step 5 in which Teresa Carter, Laborer in the Utility Maintenance Department, was hired. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

A motion was made by Council Member Sudduth, seconded by Council Member Areno, to dispense with the reading of the minutes of the regular meeting of October 10, 2005, and to approve them as distributed to each Council Member. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

The Mayor asked for corrections or additions to the agenda. There were none. A motion was made by Council Member Notar, seconded by Council Member Areno, to adopt the agenda as presented. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

PUBLIC COMMENTS. The Mayor asked for comments concerning current agenda items. There were none.

PROCLAMATIONS: Mayor Smith proclaimed October 2005 as Disability Employment Awareness Month and November 18-24, 2005 as National Farm-City Week.

RESOLUTION 1235: RETURN PERCENTAGE OF EXCESS FUNDS TO WATER WORKS, GAS, AND SEWER (WWG&S). A motion was made by Council Member Notar, seconded by Council Member Areno, to adopt Resolution 1235, authorizing the return to the WWG&S Board for a five-year period, sixty percent (60%) of the five percent (5%) of excess funds transferred from the WWG&S Board to the City of Jacksonville each month. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried. A copy of Resolution 1235 is made part of the Minutes.

RESOLUTION 1236: PUBLIC DEDICATION – LEGACY HILLS, ADDITION #1 SUBDIVISION. A motion was made by Council Member Notar, seconded by Council Member Sudduth, to adopt Resolution 1236, to accept public dedication of Legacy Hills, Addition #1 Subdivision. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried. A copy of Resolution 1236 is made part of the Minutes.

JPWP # 82 – 5TH AVENUE, NE, SANITARY SEWER REHABILITATION PROJECT, WWG&S. A motion was made by Council Member Areno, seconded by Council Member Sudduth, to approve JPWP # 82, 5th Avenue, NE, Sanitary Sewer Rehabilitation Project for the WWG&S Board; approve specifications for said project; and authorize Jones, Blair, Waldrup & Tucker, Inc. to advertise for bids for JPWP # 82 to be received in the Office of the Finance Director until 11:00 a.m. on November 17, 2005. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

AGREEMENT: TRICARE ELECTRONIC FILING OF AMBULANCE CLAIMS. A motion was made by Council Member Notar, seconded by Council Member Sudduth, to authorize the Mayor to sign the TRICARE Electronic Data Interchange (EDI) Provider Trading Partner Agreement for the electronic filing of ambulance claims. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

CONTRACT: EMERGENCY RESPONSE AWARENESS SEMINARS, WWG&S. A motion was made by Council Member Areno, seconded by Council Member Shelton, to authorize the Mayor to sign the Emergency Response Awareness Seminars 2-Year Commitment Agreement for personnel who respond to gas distribution, pipeline accidents or emergencies to comply with requirements of RP 1162 adopted by the Office of Pipeline Safety. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

EASEMENT AGREEMENT: BELLSOUTH TELECOMMUNICATIONS, INC. A motion was made by Council Member Notar, seconded by Council Member Shelton to authorize the Mayor to sign the Easement Agreement between the City of Jacksonville and BellSouth Telecommunications, Inc., to construct, operate and maintain facilities to ensure uninterrupted service during commercial power outages. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

2006 GRANT AGREEMENT: SERVICES FOR THE ELDERLY. A motion was made by Council Member Sudduth, seconded by Council Member Areno, to approve the 2006 Grant Agreement for Services for the Elderly with East Alabama Regional Planning and Development Commission, and authorize the Mayor to sign all necessary documents on behalf of the City. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

REIMBURSEMENT OF SALES TAX. A motion was made by Council Member Shelton, seconded by Council Member Notar, to approve the reimbursement of sales taxes paid in error from 2001 to present to Alatax, Inc., by Senior Care Pharmacy, Inc. (pharmacy for Jacksonville Health & Rehabilitation) in the amount of $17,232.96. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

CREATE NEW POSITION AND APPROVE JOB DESCRIPTION – WASTEWATER TREATMENT PLANT OPERATOR III. A motion was made by Council Member Areno, seconded by Council Member Sudduth, to create a new position and approve the new job description for the Utility Department’s Wastewater Treatment Plant Operator III, in Range 34, and request the Civil Service Board’s (CSB) approval of this action. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

RESIGNATION: HENRY RONAN-DANIELL, LIBRARY LABORER. A motion was made by Council Member Sudduth, seconded by Council Member Areno, to accept the resignation of Henry Ronan-Daniell as Library laborer effective November 10, 2005. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

APPOINT SENIOR CITIZENS PROGRAM ADVISORY BOARD MEMBERS. A motion was made by Council Member Notar, seconded by Council Member Sudduth, to appoint the individuals listed on the attached sheet to serve on the Senior Citizens Program Advisory Board of the City of Jacksonville, with the members to serve at the pleasure of the City Council and membership shall be reviewed annually. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

CONSOLIDATED ADMINISTRATIVE ITEMS. A motion was made by Council Member Notar, seconded by Council Member Sudduth, to take the following actions:

PURCHASES OVER $2,000.00: To approve the following purchases:

$2,450.45 to Neal’s Measurement for inventory items – Utility Maintenance.
$2,291.70 to Mainline Supply Company for inventory items – Utility Maintenance.
$7,471.00 to Griner Drilling Service, Inc. for repair and replacement of raw water pump and motor at Big Springs – Utility Maintenance.
$2,400.00 to Mainline Supply Company for 1 ½” meter vault for new Taco Bell – Utility Maintenance.
$5,349.27 to Logics, LLC for travel and training expenses on new software – Utility Dept.
$3,100.00 to Logics, LLC for annual maintenance and one (1) interface card – Utility Dept.

APPROVAL OF TRAVEL EXPENSES: To approve the following:

$10.00 to Randy Childs for EMS Instructor Update course, October 8, 2005, in Trussville, Alabama – Fire/EMS.
$363.58 to Jerre Hughes to attend Southern Software Users Conference, October 5-7, 2005, in South Pines, North Carolina – Police Dept.
$282.90 to Bill Wineman to attend ACJIS/NCIC Conference, October 11-13, 2005, in Orange Beach, Alabama – Police Dept.
$602.41 to Serita Abbott to attend Alabama Municipal Revenue Officer Association Conference, October 4-7, 2005, in Tuscaloosa, Alabama – Finance Dept.
$40.28 to Gary Smith to travel to Tallassee, Alabama to pick up new city vehicle - Utility.
$66.70 to Holley Murray to attend Records Management Seminar, October 17, 2005, in Trussville, Alabama – City Clerk.
$10.00 to Dorothy Wilson to attend Electronic Records Management Seminar, October 17, 2005, in Trussville, Alabama – City Clerk.
$6.00 to Thomas Thompson for parking fee to attend Attorney General’s 2005 Law Enforcement Summit, October 18, 2005, in Birmingham, Alabama – Police Dept.
$25.11 to Dorothy Wilson to run errands in Anniston, Alabama, October 11 & 19, 2005 – City Clerk.

REQUESTS TO ATTEND CONFERENCES/TRAINING SESSIONS WITH COSTS EXCEEDING $500.00: To approve the following requests:

$550.00 to Joel Bonds to attend Gas Pipeline Safety Seminar, December 6-8, 2005 in Montgomery, Alabama – Utility Dept.
$500.00 to Kerri Harrelson to attend Gas Pipeline Safety Seminar, December 6-8, 2005, in Montgomery, Alabama – Utility Dept.

ADVANCE EXPENSE RESOLUTIONS: To approve the following:

$350.00 to Denise Rucker to attend IRS Taxwise Training, November 28-December 1, 2005, in Birmingham, Alabama – Retired Seniors Volunteer Program (RSVP).
$550.00 to Joel Bonds to attend Gas Pipeline Safety Seminar, December 6-8, 2005, in Montgomery, Alabama – Utility.
$500.00 to Kerri Harrelson to attend Gas Pipeline Safety Seminar, December 6-8, 2005, in Montgomery, Alabama – Utility.
$150.00 to Mark Ford to travel to Montgomery, Alabama for the purpose of taking the wastewater certification exam – Utility.
$150.00 to Stanley Birditt to travel to Montgomery, Alabama for the purpose of taking the wastewater certification exam – Utility.
$150.00 to Roger Mills to travel to Montgomery, Alabama for the purpose of taking the wastewater certification exam – Utility.

DISPOSITION OF SURPLUS PROPERTY: To approve the following requests:

Transfer gold wooden armchair to PARD Maintenance Shop, Decal #0187 – City Clerk.
Transfer green metal armchair to PARD Maintenance Shop, Decal #0213 – City Clerk.
Donate computer printer to Pleasant Valley Elementary School, Decal #3423 – Finance Dept.
Declare playground equipment at Germania Springs surplus and authorize the Mayor to dispose of equipment – Parks & Recreation.
Transfer desk chair to Mayor’s Office, Decal #0473 – Planning & Building.
Destroy GE Washing Machine, Decal #1301 – Police Dept.

PUBLIC RECORDS DISPOSAL: To approve the following:

Destruction of paid vouchers, prisoner meal tickets, daily receipts journals and bank statements (FY2000-2001) and contracts and agreements (FY1995-1996) – Finance Dept.

EMPLOYEE STEP ADVANCES: To approve the following:

Heath Medley, Range 30, into Step 4, effective 12/15/05 – Police Dept.
Christy Wallace, Range 28, into Step 3, effective 12/3/05 – Library.

Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

PUBLIC COMMENTS. The Mayor asked for comments of a general nature. There were two. Ms. Donna Eagle, 106 7th Avenue NE, a Jacksonville High School Band Booster, addressed Council regarding the “Adult Use It or Lose It Spelling Bee” and “Spook Insurance.” For more information concerning these events, please consult the attachments located in the Minute Book. Mr. Matt Haynes, representative of Verizon dba Wireless Solutions, 400 Pelham Road North #7, addressed Council regarding wind feathers being used as advertisement.

There being no further business to come before the meeting, the same was on motion duly adjourned.

ATTEST:

____________________________
Dorothy P. Wilson, City Clerk ____________________________
Johnny L. Smith, Mayor

Contact Information: City Hall