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City Council Meeting Minutes
June 26, 2006
Jacksonville, Alabama



The Mayor and Council of the City of Jacksonville, Alabama met in regular session on Monday, June 26, 2006, at 7:00 p.m. in City Hall Annex No.1.  Mayor Johnny L. Smith called the meeting to order.  Upon roll call, the following members were present:  Mayor Smith and Council Members George L. Areno, Jeff L. Shelton, and Sandra F. Sudduth.  Council Members Charles E. Notar and Jerry T. Parris were absent.  The City Clerk and City Attorney were present.  The Finance Director was absent.

A motion was made by Council Member Sudduth, seconded by Council Member Areno, to dispense with the reading of the minutes of the regular meeting of June 12, 2006 and to approve them as distributed to each Council Member.  Upon vote on the motion, the following votes were recorded:  Yeas: All; Nays:  None.  The Mayor announced the motion carried.

The Mayor asked for corrections or additions to the agenda.  There was one.
Add Agenda Item #20 – Purchases Over $2,000.00
2. Parks & Recreation Department
a. $2,089.00 to East Alabama Baseball Officials
Association for baseball games May 26 – June 15, 2006.
A motion was made by Council Member Sudduth, seconded by Council Member Shelton, to adopt the agenda as amended.  Upon vote on the motion, the following votes were recorded:  Yeas:  All; Nays:  None.  The Mayor announced the motion carried.

PUBLIC COMMENTS.  The Mayor asked for comments concerning current agenda items.   There were none.

SCHEDULE PUBLIC HEARING:  GRANT  FOR SENIOR CENTER.  A motion was made by Council Member Sudduth, seconded by Council Member Shelton, to schedule a public hearing for July 10, 2006, at 7:00 p.m. to discuss the CDBG Enhancement Grant for a senior center.  Upon vote on the motion, the following votes were recorded:  Yeas:  All; Nays:  None.  The Mayor announced the motion carried. 

RESOLUTION 1273:  CONTRACT – MICROFILM SERVICES.  A motion was made by Council Member Areno, seconded by Council Member Sudduth, to adopt Resolution 1273, authorizing the Mayor to sign a contract with East Alabama Regional Planning and Development Commission to provide microfilm services for the City Clerk’s Office for a period of 12 months.  Upon vote on the motion, the following votes were recorded:  Yeas:  All; Nays:  None.  The Mayor announced the motion carried.  A copy of Resolution 1273, with contract, is made part of the Minutes.

RESOLUTION 1274:  CONTRACT – REMOVAL OF WASTEWATER (WW) SLUDGE.  A motion was made by Council Member Areno, seconded by Council Member Sudduth, to adopt Resolution 1274, authorizing the Mayor to sign a contract with Alliance Environmental Solutions to remove, transport and land apply liquid WW sludge for the Water Works, Gas and Sewer Department (WWG&S).  Upon vote on the motion, the following votes were recorded:  Yeas:  All; Nays:  None.  The Mayor announced the motion carried.  A copy of Resolution 1274 is made part of the Minutes.

RESOLUTION 1275:  AGREEMENT – ALABAMA POWER SUMMARY BILLING.  A motion was made by Council Member Areno, seconded by Council Member Shelton, to adopt Resolution 1275, authorizing the Mayor to sign a Summary Billing Agreement with Alabama Power Company for the Finance Department.  This will provide a more efficient way of tracking individual accounts.  Upon vote on the motion, the following votes were recorded:  Yeas:  All; Nays:  None.  The Mayor announced the motion carried.  A copy of Resolution 1275 is made part of the Minutes.

RESOLUTION 1276:  PLACE STOP SIGNS – COTTON CREEK SUBDIVISION.  A motion was made by Council Member Shelton, seconded by Council Member Areno, to adopt Resolution 1276, placing stop signs within Cotton Creek Subdivision, Phase III as follows:   
Jackson’s Way, SW at Emily’s Pass, SW NW (facing southbound traffic)
NE (facing westbound traffic)
SW (facing eastbound traffic)
Miranda Lane, SW at Emily’s Pass, SW NW (facing southbound traffic)
Miranda Lane, SW at dedicated public street ROW SW (facing eastbound traffic)
Jackson’s Way, SW at dedicated public street ROW NE (facing westbound traffic)
Upon vote on the motion, the following votes were recorded:  Yeas:  All; Nays:  None.  The Mayor announced the motion carried.  A copy of Resolution 1276 is made part of the Minutes.

INSTALL STREET LIGHTS – SAGEWOOD & COTTON CREEK SUBDIVISIONS.  A motion was made by Council Member Sudduth, seconded by Council Member Areno, to approve the recommendation of the Staff Committee to install street lights in Sagewood Subdivision and Cotton Creek Subdivision, Phase III as follows: 

Sagewood:
1. Sagewood Place, SW at its George Douthit Drive, SW intersection.  Existing pole.  Use long extension arm to illuminate the intersection.
2. Sagewood Place, SW at its Emily’s Pass, SW and Hampton Drive, SW Intersection.
3. Sagewood Place, SW between Lots 9 and 10.

Cotton Creek Subdivision, Phase III:
1. Transformer between Lots 21 and 22.
2. Transformer between Lots 25 and 26.
3. Transformer at SW corner of Lot 33A.
4. Transformer between Lots 73 and 74.
Upon vote on the motion, the following votes were recorded:  Yeas:  All; Nays:  None.  The Mayor announced the motion carried.
   
CHANGE ORDER #1 – IRRIGATION SYSTEM FOR SOCCER COMPLEX, JPWP # 62.  A motion was made by Council Member Sudduth, seconded by Council Member Areno, to approve Change Order #1 for Jacksonville Public Works Project (JPWP) # 62 – Irrigation System for Soccer Complex on contract with Pirkle’s Lawn Irrigation for the additional sum of $2,625.00.  Upon vote on the motion, the following votes were recorded:  Yeas:  All; Nays:  None.  The Mayor announced the motion carried.

APPROVE JACKSONVILLE SQUARE SIDEWALK IMPROVEMENTS, JPWP # 85.  A motion was made by Council Member Sudduth, seconded by Council Member Areno, to approve the Jacksonville Square Sidewalk Improvements and New Sidewalk Connection Project (ALDOT Project Number STPTE-TE06 (940).), JPWP # 85.  Upon vote on the motion, the following votes were recorded:  Yeas:  Council Members Areno and Sudduth and Mayor Smith; Nays:  Council Member Shelton.  The Mayor announced the motion carried.

BID ADVERTISEMENT:  ENGINEERING SERVICES FOR SIDEWALK IMPROVEMENTS, JPWP # 85.  A motion was made by Council Member Sudduth, seconded by Council Member Areno, to authorize the Mayor to proceed with advertising for services of engineering firms interested in performing work for the Jacksonville Square Sidewalk Improvements and New Sidewalk Connection Project, (ALDOT Project Number STPTE-TEO6 (940)), JPWP # 85, in accordance with ALDOT’s rules for 2006 Transportation Enhancement (TE) Projects.  Proposals from engineering firms will be received in the Office of the Finance Director until 10:00 a.m. on July 18, 2006.  Upon vote on the motion, the following votes were recorded:  Yeas:  All; Nays:  None.  The Mayor announced the motion carried.

RESIGNATION:  WESLEY FORTENBERRY, UTILITY MAINTENANCE ASSISTANT.  A motion was made by Council Member Areno, seconded by Council Member Shelton, to accept the resignation of Wesley Fortenberry, Utility Maintenance Assistant, effective July 5, 2006.  Upon vote on the motion, the following votes were recorded:  Yeas:  All; Nays:  None.  The Mayor announced the motion carried.

EMPLOYMENT:  JOEY CUMMINGS, LABORER – UTILITY MAINTENANCE DEPT.  A motion was made by Council Member Areno, seconded by Council Member Sudduth, to approve the employment of Joey Cummings as Laborer in the Utility Maintenance Department, effective June 27, 2006, as requested by Utility Systems Manager Joel Bonds.  Upon vote on the motion, the following votes were recorded:  Yeas:  All; Nays:  None.  The Mayor announced the motion carried.

CONSOLIDATED ADMINISTRATIVE ITEMS.  A motion was made by Council Member Sudduth, seconded by Council Member Areno, to take the following actions:

BUDGET AMENDMENTS:  To approve the following budget amendment requests:
  1. Increase Line Item 10-02-6101-00-60144 in the amount of $5,757.12 – Police Dept.
  2. Increase Line Item 10-01-6007-00-60108 in the amount of $1,200.00 – City Clerk.
PURCHASES OVER $2,000.00:  To approve the following purchases:
  1. $2,426.86 to G & C Supply for purchase of inventory items – Utility Maintenance Dept.
REQUESTS TO ATTEND CONFERENCES/TRAINING SESSIONS WITH COSTS EXCEEDING $500.00 OR LOCATED OUT OF STATE:  To approve the following requests:
  1. Assistant Police Chief Bill Wineman to attend Thermo Vision Scout 2X Training, August 13-15, 2006, in Orlando, Florida – Police Dept.
  2. Mayor Johnny L. Smith to attend “9th Annual Alabama Land Use Law Update”, June 30, 2006, in Gulf Shores, Alabama – Mayor’s Office.
  3. Council Member George Areno to attend “9th Annual Alabama Land Use Law Update”, June 30, 2006, in Gulf Shores, Alabama – City Council.
APPROVAL OF TRAVEL EXPENSES:  To approve the following:
  1. $132.63 to Bo Batey to attend ARPA Board Meeting, June 14-15, 2006, in Montgomery, Alabama – Parks & Recreation Dept. (PARD).
  2. $6.89 to Timothy Mark Frazier to run errands, May 16 and June 1, 2006 – Library.
  3. $8.91 to Mindy Long to run errands, March 29 and May 11, 2006 – Library.
  4. $32.32 to Amy Miller to run errands, May 18-31, 2006 – Library.
  5. $9.96 to Stephanie Surrett to run errands, May 23 & 31, 2006 – Library.
  6. $10.04 to Christie Wallace to run errands, April 17 and May 11, 12, & 15, 2006 – Library.
  7. $10.13 to Holley Murray for mileage reimbursement to run errands, June 13, 2006, in Anniston, Alabama – City Clerk.
ADVANCE EXPENSE RESOLUTIONS:  To approve the following:
  1. $315.00 to Bill Wineman to attend Alabama Criminal Justice Information system 2006 User Conference, October 3-5, 2006, in Gulf Shores, Alabama – Police Dept.
  2. $645.00 to Karen Tierce to attend Alabama Municipal Revenue Officers Conference, August 7-9, 2006, in Orange Beach, Alabama – Finance Dept.
DISPOSITION OF SURPLUS PROPERTY:  To approve the following requests:
  1. Destroy green desk chair w/arms, Decal #3510 – Finance Dept.
  2. Declare surplus, items of scrap iron and approximately 100 old dead water meters, and authorize the Mayor to negotiate the sale these items – WWG&S.
EMPLOYEE STEP ADVANCES:  To approve the following:
  1. Michael Denton, Range 38, into Step 16, effective 8/8/06 – Police Dept.
  2. Jane Cain, Range 32, into Step 9, effective 8/20/06 – Police Dept.
  3. Mark Williams, Range 32, into Step 4, effective 7/12/06 – Planning & Building Dept.
  4. Nancy Pickett, Range 28, into Step 8, effective 7/12/06 – Finance Dept.
  5. Sandra Salisbury, Range 33, into Step 10 – effective 7/15/06 – Finance Dept.
  6. Serita Abbott, Range 33, into Step 3, effective 7/28/06 – Finance Dept.
Upon vote on the motion, the following votes were recorded:  Yeas:  All; Nays:  None.  The Mayor announced the motion carried.

PUBLIC COMMENTS.  The Mayor asked for comments of a general nature.  Mr. Peter Howell, 517 Mountain Street, NW, addressed Council regarding JPWP # 85, Jacksonville Square Sidewalk Improvements.  Ms. Crystal Jarvis, 331 Jacksonville Place, addressed Council regarding Ordinance No. 387 (Noise Ordinance). 

MAYOR’S REPORT.  The Mayor presented a letter regarding Police Chief Tommy Thompson’s recent completion of Level III of the Law Enforcement Executive Program.

There being no further business to come before the meeting, the same was, on motion, duly adjourned.

ATTEST:
____________________________
Dorothy P. Wilson, City Clerk		 ____________________________
Johnny L. Smith, Mayor

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