City Meeting Minutes September 11, 2006

Council Meeting Minutes
September 11, 2006
Jacksonville, Alabama

The Mayor and Council of the City of Jacksonville, Alabama met in regular session on Monday, September 11, 2006, at 7:05 p.m. in City Hall Annex No.1. Mayor Johnny L. Smith called the meeting to order. Upon roll call, the following members were present: Mayor Smith and Council Members George L. Areno, Charles E. Notar, Jerry T. Parris, Jeff L. Shelton, and Sandra F. Sudduth. The City Attorney was present.

A motion was made by Council Member Sudduth, seconded by Council Member Parris, to dispense with the reading of the minutes of the regular meeting of August 28, 2006 and to approve them as distributed to each Council Member. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

The Mayor asked for corrections or additions to the agenda. There were two:

Add Item 12A:	Consider action to adopt a resolution accepting public dedications for Legacy Hills Subdivision.
Add Revision to Item 14:	Change bid opening time from 10:00 a.m. to 3 p.m.

A motion was made by Council Member Parris, seconded by Council Member Sudduth, to adopt the agenda as amended. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

PUBLIC COMMENTS. The Mayor asked for comments concerning current agenda items. There were none.

PROCLAMATION: Mayor Smith proclaimed October 2006, “Family Appreciation Month”.

FIRST READING: PROPOSED ANNEXATION ORDINANCE – MOUNTAIN SPRINGS SUBDIVISION, MOUNTAIN STREET, NE. A motion was made by Council Member Notar, seconded by Council Member Shelton, to give first reading to an ordinance providing for the annexation of approximately 28.95 acres of certain real property into the corporate limits. This property would be zoned as Residential-1. A copy of the proposed ordinance is made part of the Minutes.

FIRST READING: PROPOSED ORDINANCE – PROXIMITY OF CERTAIN ALCOHOLIC BEVERAGE LICENSEES. A motion was made by Council Member Notar, seconded by Council Member Areno, to give first reading to an ordinance regulating the proximity of certain on-premise alcoholic beverage licensees to other alcoholic beverage licensees. A copy of the proposed ordinance is made part of the Minutes.

RESOLUTION 1300: REJECT ALL BIDS AND AUTHORIZE RE-BID OF LIBRARY CASSETTE AUDIO BOOK LEASE PROGRAM, BID 06-6. A motion was made by Council Member Sudduth, seconded by Council Member Parris, to adopt Resolution 1300, rejecting all bids received for Library Cassette Audio Book Lease Program, Bid 06-6, and authorizing the re-bid as Bid 06-8. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried. A copy of Resolution 1300 is made part of the Minutes.

RESOLUTION 1301: CONTRACT - TELEPHONE SERVICE FOR CITY DEPARTMENTS. A motion was made by Council Member Notar, seconded by Council Member Sudduth, to adopt Resolution 1301, awarding the contract for standard telephone service for all City departments to BellSouth at a monthly cost of $1,643.06. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried. A copy of Resolution 1301 is made part of the Minutes.

RESOLUTION 1302: PUBLIC DEDICATIONS, LEGACY HILLS SUBDIVISION. A motion was made by Council Member Parris, seconded by Council Member Areno, to adopt Resolution 1302, accepting the dedications shown on the attached plat of Legacy Hills Subdivision, and recorded in Plat Book FF, Page 13 in the office of the Calhoun County Probate Judge. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried. A copy of Resolution 1302 is made part of the Minutes.

FY07 GENERAL FUND BUDGET, CITY OF JACKSONVILLE. A motion was made by Council Member Notar, seconded by Council Member Parris, to adopt the FY07 General Fund Budget for City of Jacksonville. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried. A copy of the adopted budget is made part of the Minutes.

BID ADVERTISEMENT 06-8: LIBRARY CASSETTE AUDIO BOOK LEASE PROGRAM. A motion was made by Council Member Sudduth, seconded by Council Member Parris, to approve the bid specifications for the re-bid of Library Cassette Audio Book Lease Program, Bid 06-8 (originally Bid 06-6) and to authorize bids to be received in the office of the Finance Director until 3:00 p.m. on September 21, 2006. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

CITY ADVERTISEMENT – CALHOUN COUNTY ALABAMA PUBLICATION. A motion was made by Council Member Parris, seconded by Council Member Sudduth, authorizing the Mayor to sign any necessary documents with the Calhoun County Chamber of Commerce for a full-page advertisement in CALHOUN COUNTY ALABAMA, their official publication at a total cost of $2,995.00. Upon vote on the motion, the following votes were recorded: Yeas: All, including Mayor Smith; Nays: None. The Mayor announced the motion carried.

CHARGED-OFF CUSTOMER ACCOUNTS – WWG&S. A motion was made by Council Member Areno, seconded by Council Member Parris, to approve the Waterworks, Gas, and Sewer Department’s (WWG&S) attached list of charged-off accounts for the period of April 1 – September 31, 2006, for a total amount of $9,914.27. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

EMPLOYMENT: ALAN PARRIS, UTILITY MAINTENANCE ASSISTANT. A motion was made by Council Member Notar, seconded by Council Member Sudduth, to employ Alan Parris as Utility Maintenance Assistant in the Utility Maintenance Department in Range 28, Step 1, and request the Civil Service Board’s (CSB) approval of this action. Mr. Parris is currently working as a laborer in the Utility Maintenance Department. Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

CONSOLIDATED ADMINISTRATIVE ITEMS. A motion was made by Council Member Notar, seconded by Council Member Parris, to take the following actions:

BUDGET AMENDMENTS: To approve the following budget amendment requests:

Increase Line Item 10-01-6012-00-70334 in the amount of $5,225.07 – Municipal Court.

PURCHASES OVER $2,000.00: To approve the following purchases:

$5,225.07 to Crawford Office Supply, Inc. for purchase of three (3) fireproof filing cabinets. (To be paid out of Court Earmarked Funds) – Municipal Court.
$3,313.29 to Terry’s Uniforms for the purchase of police officer uniforms – Police Dept.
$2,010.00 to Guardian Systems for water sample charges – Utility Maintenance Dept.
$3,952.35 to Port City Pipe for the purchase of inventory items – Utility Maintenance Dept.

REQUESTS TO ATTEND CONFERENCES/TRAINING SESSIONS WITH COSTS EXCEEDING $500.00 OR LOCATED OUT OF STATE: To approve the following request:

$699.16 to Christopher Roberts to attend Rescue Technician: Rope Course, October 16-19, 2006, at the Alabama Fire College in Tuscaloosa, Alabama – Fire Dept.

APPROVAL OF TRAVEL EXPENSES: To approve the following:

$228.04 to Gary Steward to attend Fire Officer I Training, August 14-18, 2006, in Tuscaloosa, Alabama – Fire Dept.
$417.22 to Chief Thomas L. Thompson to attend Alabama Chiefs of Police Conference, August 30 – September 1, 2006, in Florence, Alabama – Police Dept.
$19.44 to Joy Cox to attend United Way Tour & Meeting, August 20 & 22, 2006, in Anniston, Alabama – Finance Dept.
$11.34 to Angela Crane for errands, August 31, 2006, in Anniston, Alabama – Municipal Court.
$471.39 to Ron Boozer to attend Fire Officer II School, August 20-25, 2006, in Tuscaloosa, Alabama – Fire Dept.

ADVANCE EXPENSE RESOLUTIONS: To approve the following:

$505.20 to Keith Kadle to attend Fire Officer II Training, February 5-9, 2007, in Tuscaloosa, Alabama – Fire Dept.
$150.00 to James McLeod to attend Fire Officer II Training, February 5-9, 2007, in Tuscaloosa, Alabama – Fire Dept.
$120.00 to Chris Kennedy to attend Rescue Technician: Rope Training, October 16-19, 2006, in Tuscaloosa, Alabama – Fire Dept.
$475.00 to Denise Rucker to attend TCE Training, October 2-5, 2006, in Birmingham, Alabama – Retired & Senior Volunteer Program (RSVP).
$404.16 to Chris Roberts to attend Rescue Technician: Rope Training, October
16-19, 2006, in Tuscaloosa, Alabama – Fire Dept.

DISPOSITION OF SURPLUS PROPERTY: To approve the following request:

Destroy computer chair, Decal No. 3379 – Library.
Destroy Panasonic printer, No Decal – Library.

PUBLIC RECORDS DISPOSAL: To approve the following request:

The following records dating from FY53 through FY81:

1)	Transferred Warrant Register & Distribution of Expense Account / March 1, 1957 – September 30, 1967
2)	FY78 Voucher Register
3)	FY77 Voucher Register
4)	FY76, FY77, & FY78 Detailed Revenue – Cash Receipts / Cash Disbursements / Recurring Journal
5)	General Fund Receipts – May 27, 1953 – FY57
6)	FY80 – FY81 Accounting Records (loose paper – no box – just a rubberband)
7)	Cash Receipts FY80 – FY81 / Revenue Detail FY80 – FY82 / Checks FY80 – FY81 / Recurring Journal FY81 (black binder – please film tab pages)
8)	Transferred General Fund Receipts FY58 – FY70
9)	Warrant Register & Distribution of Expense Account FY68 – FY72
10)	Warrant Register & Distribution of Expense Account FY74 – FY76
11)	Accounting Records FY78
12)	Accounting Records FY80
13)	Accounting Records FY81
14)	General Fund December 9, 1958 – FY61 / Daily Collection Sheets
15)	General Fund FY62 – FY75 / Daily Collection Sheets
16)	General Fund Receipts FY70 – FY76
17)	FY79 General Fund – Cash Receipts / Cash Disbursements / Recurring Journal

These records have been microfilmed for permanent retention and stored in the City’s safe deposit box at AmSouth Bank – City Clerk’s Office.

EMPLOYEE STEP ADVANCES: To approve the following:

Randy Childs, Range 35B, into Step 12, effective 10/12/06 – Fire Dept.
Joy Cox, Range 30, into Step 3, effective 10/6/06 – Finance Dept.
Kendal Reaves, Range 24, into Step 2, effective 10/11/06 – Library.
Lamar Bass, Range 34, into Step 4, effective 10/14/06 – Street Dept.
Albert Jarmon, Range 34, into Step 7, effective 10/4/06 – Street Dept.

Upon vote on the motion, the following votes were recorded: Yeas: All; Nays: None. The Mayor announced the motion carried.

PUBLIC COMMENTS. The Mayor asked for comments of a general nature. Ms. Lovelle Buchanon, Director of the Jacksonville Youth City Council addressed Council regarding use of the Jacksonville Community Center for a tutorial program 1-2 times a week from 6-8 p.m.

There being no further business to come before the meeting, the same was, on motion, duly adjourned.

ATTEST:

____________________________
Dorothy P. Wilson, City Clerk

____________________________
Johnny L. Smith, Mayor